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Accounts Payable Specialist

Accounts Payable Specialist

Our client, a reputable company in Nashville, is looking for a reliable and precise professional to help properly maintain their payables information. The Accounts Payable Specialist will maintain current accounts and assist in invoicing functions. We are seeking an experienced candidate who can analyze expense reports to assign payments to the proper cost centers, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within a specific industry.  This role is paying $40-45k, depending on experience.

What you’ll be doing (duties of this position):

  • Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
  • Handles all vendor correspondence via phone or email.
  • Prepares non-inventory purchase order requisitions.
  • Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
  • Investigates and resolves problems associated with processing of invoices and purchase orders.
  • Prepares batch check runs, wire transfers, and ACH transactions.
  • Assists with monthly status reports, and monthly closings.
  • Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
  • Processes remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition, and crediting accounts in accordance with standard procedures.
  • Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Files, maintains, and distributes accounting documents, records and reports.
  • Performs other duties as required to support Accounting Department.

What you’ll need to be considered (requirements):

  • 2+ years accounts payable or general accounting experience
  • 10-key by touch
  • Experience with Accounting systems / ERPs (QuickBooks, JD Edwards, Great Plains, SAP, Oracle, etc.)
  • Intermediate Excel skills
  • Excellent written and verbal communication skills 
  • Strong organizational skills; must be detail oriented
  • Ability to multi-task
  • Open to change and willing to learn new skills
  • Ability to follow up on pending issues
  • Ability to meet deadlines

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