Executive Assistant/Operations Coordinator

Step into a pivotal role supporting the leadership team of a fast-growing tech-driven business. This position blends executive support with customer operations, making you the central hub that keeps leadership organized, customers supported, and systems running smoothly. If you thrive in fast-paced environments where your organization and initiative directly impact the success of the team, this is an opportunity to make a real difference.

Benefits & Extras:
• Hybrid work environment offering flexibility and autonomy
• Direct partnership with executive leadership in a growing startup environment
• Opportunity to shape processes and improve operational efficiency
• Exposure to customer operations, leadership strategy, and business workflows
• Fast-paced environment where proactive thinkers can make immediate impact
• Opportunity to support industry conferences and external events

Compensation: $65,000 – $75,000 base salary

What You’ll Be Doing:
• Provide executive support including calendar management, scheduling, travel coordination, and meeting follow-ups
• Serve as a key intake point for internal and external requests, routing inquiries to the appropriate teams
• Monitor shared inboxes and support channels, ensuring customer inquiries are addressed efficiently
• Maintain and organize customer account records within CRM and internal systems
• Manage internal forms, documentation, and operational workflows across multiple platforms
• Track administrative and operational deadlines to keep leadership and projects on schedule
• Assist with coordination of conferences, trade shows, and special projects

What You’ll Need to Be Considered:
• Strong comfort working within CRM and productivity platforms such as HubSpot, Monday.com, or similar tools
• Highly tech-savvy with the ability to quickly learn new systems and digital workflows
• Natural ability to manage competing priorities and maintain organization in a fast-paced environment
• Interest in operational efficiency, automation, or AI-driven process improvements
• Bilingual communication skills (English/Spanish) strongly valued

Apply Now!

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