Executive Assistant

Are you an organizational wizard with a knack for staying two steps ahead? ITAC Solutions is on the hunt for a dynamic Executive Assistant to join our client’s team in Birmingham, AL. If you thrive in a fast-paced environment, excel at juggling multiple tasks, and possess impeccable communication skills, then this could be your next career move. 

Pay Rate: $55k-$70k/yr 
This role is on-site. 

What you’ll be doing (duties of this position): 

• Coordinate meetings, appointments, and travel arrangements for executives.
• Serve as the primary contact for internal and external stakeholders, screening and prioritizing communications.
• Assist with document drafting, presentation preparation, and expense reports.
• Maintain electronic and paper files for easy retrieval.
• Schedule, prepare agendas, and take meeting minutes as needed.
• Handle all aspects of executive travel, including bookings and itineraries.
• Support special projects by conducting research and preparing reports.
• Handle sensitive information with discretion and maintain confidentiality.

What you’ll need to be considered (requirements):

• 3-5 years’ experience as an Executive Assistant supporting multiple leaders in a corporate environment.
• Proficiency in document preparation, editing, and presentation creation with keen attention to detail.
• Demonstrated skills in calendar management, appointment scheduling, and prompt correspondence handling.
• Proven ability to coordinate meetings, conferences, and travel arrangements efficiently.
• Upholds professionalism with confidentiality and discretion in all interactions.
• Demonstrates consistent job stability and commitment in previous roles.

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